Skip to main content
  • Position: Facilities Administrator
  • Length: Full time permanent
  • Experience: At least 2 years’ experience in a similar role preferably in a building services /contracting business or similar environment
  • Location: Grafton, Auckland
  • Closing date: 30 August 2019

About the Company:

Founded in 1950, Aquaheat has been delivering high quality Building, Facility Management and Facility Maintenance Services to local government, commercial, industrial and infrastructure customers throughout New Zealand for over 60 years. Aquaheat has extensive experience delivering project works and hard facilities maintenance services.

Aquaheat currently employs more than 400 full-time employees operating out of Auckland, Wellington, Christchurch, Whakatane and Fiji and is a member of the Horizon Energy Group which as well as Aquaheat, operates nationally under the brands; Horizon Networks; CoolLogic Refrigeration; ElectriServ and ElectriNET.

About the Role:

This is a crucial position within the contract team providing support to the site-based Service Delivery Team that comprises a combination of Aquaheat self-delivery trades and specialist subcontractors.

Reporting to the Administration Manager you're a born organiser who gets a real kick from tackling a new assignment and immersing yourself into a new situation. In this role you will undertake a wide range of duties associated with organising trades and subcontractor staff. You will also be required to manage day to day workflow, handling queries and maintaining and updating documentation and systems all form part of the position.

Key responsibilities:

  • Logging Service calls and following up outstanding work orders
  • Building and maintaining relationships with Contractors
  • Schedule planned and reactive maintenance.
  • creating purchase orders and receipting of supplier invoices
  • Document control, maintaining records and files
  • Assisting other team members when and where required
  • Contribute to creating a professional, positive, friendly and supportive environment

Key Skills and Attributes:

The key to being successful in this role will be your ability to provide first class service to all the client, staff and visitors you will encounter. Ideally, you will have previous Service Coordinating/Administration experience with a background in providing high level customer service in the Facility Services or Maintenance Services Industry

As with most jobs there will be other tasks that come your way so a flexible and positive attitude will go a long way.

  • Computerised Maintenance Management Systems knowledge and experience (Pronto and/or BIEMS would be an advantage)
  • Ability to manage and prioritise your workload, multi-tasking when necessary whilst still maintaining a high level of accuracy.
  • Demonstrated experience in office administration and support with an aptitude to learn and use new systems
  • Accurate data entry with a strong attention to detail
  • Reliable, responsible trustworthy and an excellent communicator
  • Drive and enthusiasm, with the ability to respond to change with agility and flexibility
  • Positive can-do attitude

Applicants will be required to undergo a pre-employment medical including drug test and MoJ screening.

New Zealand residency or a valid work visa is required.

Aquaheat offers a supportive and collaborative working environment, competitive remuneration and additional employee benefits including Paid Birthday Leave and Life and Critical Illness cover.

Your engaging personality and sense of humour coupled with your ability to remain calm, self-motivated and anticipate needs will ensure your success in this role. If you have the key attributes required to fulfil this role and are a confident person who thrives in a fast-paced environment, then we want to hear from you!

Fill in form to apply

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx odt ppt pptx zip.