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  • Position: Service Coordinator/Administrator - Christchurch
  • Length: Permanent Full Time
  • Experience: Minimum 5 years proven experience
  • Location: Christchurch, Canterbury
  • Closing date: 28 February 2020

About the Company:

Aquaheat Facility Services is a premier provider of facility maintenance services being 100% New Zealand owned and operated with over 65 years of history providing a comprehensive range of facility maintenance services to a selected range of local government, commercial, industrial and infrastructure customers throughout New Zealand.

Our team provide HVAC, Electrical, Plumbing and Carpentry services to a variety of major clients that range from the education and government sector to commercial buildings in state-of-the-art facilities across the region.

About the Role:

This is a permanent full-time role, reporting to the Regional Service Manager, providing a wide range of administration functions and support to the business. The is a key role in assisting the Regional Service Manager to run an efficient and cost-effective business.

This role is based in Christchurch.

Key responsibilities:

  • Answering and logging service call requests
  • Creating purchase orders and receipting of supplier invoices
  • Scheduling and coordinating site-based service technicians and subcontractors
  • Timesheet processing for service technicians
  • Preparing customer invoices
  • Assisting with accounts payable and accounts receivable queries
  • General administration and assisting with monthly reporting
  • Processing of inbound and outbound correspondence in a timely manner
  • Assisting other team members when and where required
  • Contributing to a professional, positive, friendly and supportive environment

The person we seek will have the following skills and experience:

You will provide first class service to all client, staff and visitors you encounter. Previous service administration experience, ideally within a Trade or Facility Services background, would be preferable, including:

  • Computerised Maintenance Management System knowledge is required with experience in Pronto being an advantage
  • At least 5 years experience in office administration with an aptitude to learn and use new systems
  • Proficient in Microsoft Word, Excel and Outlook
  • Great data entry skills with a high attention to detail and 100% accuracy
  • Reliable, responsible, trustworthy and an excellent communicator
  • Approachable, organised and can juggle multiple tasks

Aquaheat offers a supportive and collaborative working environment, competitive remuneration and additional employee benefits including Paid Birthday Leave and Life and Critical Illness cover.

Applicants will be required to undergo a pre-employment medical including drug test and MoJ screening.

New Zealand residency or a valid work visa is required.

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